The Scottish Government requires that every area in Scotland has a Child Protection Committee, bringing together key agencies that work with children and their families “To work together collectively to identify and commission inter-agency activity with respect to protecting children and young people.” This work is undertaken within the wider ethos of Getting It Right for Every Child. The Highland Child Protection Committee (HCPC) comes under the umbrella of ‘Safer Highland’ and is overseen by the Public Protection Chief Officer Group led by Chief Officers from Highland Council, NHS Highland and Police Scotland.
Under the Data Protection Act, we have a legal duty to protect any information we collect from you. We take appropriate security measures to safeguard your data and apply security standards and controls to prevent any unauthorised access to it.
- If you send us an email or complete an online form, we will use your email or postal address and any information you provide to deal with and respond to your query or comments. This information may be disclosed to the appropriate office within the Public Protection Chief Officer Group or Highland Child Protection Committee in order to deal with or respond to your message. Please note that this cannot be guaranteed as secure. Therefore, it is inadvisable to provide personal information by this method.
- We may collect information that you give to us in consultations, competitions, surveys or questionnaires. Whenever we do this, we will inform you of what your information will be used for and to whom it will be disclosed. We may share non-personal statistical, or summary information with organisations working in partnership with us.
The HCPC needs to administer training applications to allow you to apply for training events. Personal data to identify you are required to administer this service. Special categories of personal data are also requested from you if you have additional needs. This is to allow adjustments to be made to allow you to access the training, (for example a hearing loop or signer). These adjustments are required under the Equalities Act 2010 Part of our role is to support the workforce, to aid this process on occasion personal data may be disclosed to your employer for well-being checks; to manage non-attendance; to aid capacity for you attend training for your job role; for service planning & data reporting of your employer or to process fees or charges. Your data will also be used to carry out statistical analysis of applications & attendance for training. Any reporting of data will be anonymised. These are the only purposes for which this data is collected.
If you don’t give us your information
If you do not provide this information the HCPC cannot process your application for training.
Conditions for processing personal information
Lawfulness of processing – we need to process this personal information as necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller; Article 6(1) (e) of GDPR.
- Your rights
- View personal data
- Change personal data
- Delete personal data
- Restrict processing of personal data
Who we share your information with
Where the training is provided by a third party, this data is shared with them to allow administration of the training course. Where required your data will be shared with certification organisations and regulatory bodies. As part of our role is to support the workforce, to aid this process on occasion personal data may be disclosed to your employer for well-being checks; to manage non-attendance; to aid capacity for you attend training for your job role; for service planning & data reporting of your employer or to process fees or charges. We also provide statistical & qualitative reports which will be anonymised to the Highland Child Protection Committee https://hcpc.scot/ and to ‘Safer Highland’ as part of the Highland Community Planning Partnership https://www.highlandcpp.org.uk/. Your data is not shared with anyone else.
How long we hold your information
Data is held for a period of 3 years for quality assurance, data & statistical analysis purposes. Any reporting of data will be anonymised. We may offer a reminder service for when your course certificate expires, please notify us if you would not like this service. Your data is deleted once this function is served.
Your personal data is not subject to automated decision making or profiling.
To request more information on your data – please email: CP.Training@highland.gov.uk
Data Protection Officer
Data Protection Officer
Highland Council Headquarters
Tel: 01463 702029
If you are unhappy with the way we have processed your personal information you can contact the Information Commissioner.
Information Commissioner’s Office
Tel: 0303 123 1113